Description
Safair Operations, operating as FlySafair has a vacancy for an Technical Records Clerk at our head office in Bonaero Park. The successful applicant will report to the Senior Administrator: Technical Records.
Key Responsibilities
- Update the maintenance system and capture daily ATLR’s flight hours and landings, oil usage, and complaints;
- Capture work packs when required;
- File and scan hard copy paperwork as required;
- Assist with maintaining an orderly documents storage area in line with standards, procedures, and regulations;
- Separate incoming paperwork daily for assigned aircraft;
- Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records;
- Identify and communicate Hour and Cycle differences between the MRO system and ATLR’s;
- Update all part changes/movements on ATLR’s;
- Verify and file certificates received;
- Notify administrators of new components;
- Assist in updating work orders, ADs, SBs, EOs, STCs, Repairs, etc. into MRO System and file documents;
- Distribute documents as requested by departments;
- Assist the Component Administrator in ensuring all required component movements are performed by the record clerks vis Technical Log/ATLR;
- Liaise with the Component Administrator to ensure that all unserviceable spares are removed and controlled correctly from a Technical Records perspective;
- Resolve or escalate records queries and requests;
- Maintain knowledge of relevant regulations, policies, and guidelines;
- Adhere to statutory regulations, organizational standards, policies, and procedures;
- Report non-compliance and implement corrective actions to ensure compliance;
- Analyze stakeholder needs and identify improvement initiatives;
- Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.
Requirements
- Grade 12 or equivalent (Essential);
- Certificate/Diploma in administration or related qualification (Advantageous);
- 7-10 years of experience in records systems and retention in a mid-size organisation (Essential);
- Experience working with Aircraft documentation and the requirements thereof (Essential);
- Experience working with a technical maintenance system (Advantageous);
- Willing to work overtime;
- Knowledge and understanding of Microsoft Office suite (Outlook, Excel, PowerPoint, Word);
- Knowledge of aviation records management;
- Basic financial awareness.
Personal Attributes:
- Professional;
- Strong Integrity and ethical;
- Compliance driven;
- Good stress management;
- Assertive;
- Detailed oriented;
- Immaculate timekeeping;
- Able to work independently and in a team;
- Communication skills;
- Planning and organising skills;
- Interpersonal skills.