Job Description
Carries out a variety of clerical duties related to the preparation and arrangement of all necessary forms to be used for personal affairs in Fleet Maintenance Section. Involves in the administration work for the supply of stationery, uniform etc. .
Duties and Responsibilities
Your main responsibilities in this role include the following:
Monitor and reply to emails from the outstations, HO and airline customers.
Prepare for surveillance audits pertaining to airline customers itinerary, airport pass processing, visas and other formalities.
Disseminate any common circulars to outstations such as quality control circulars, technical circulars, administrative circulars, etc.
Allocate vacancy to newly appointed staff and update the outstations vacancies Chart.
Prepare training bond calculations upon staff resignations.
Prepare experience letters for staff as requested.
Raise approval allowances for the outstation staff when necessary.
Maintain personal files for outstation personnel.
Record and follow-up on annual leave for outstation personnel.
Prepares staff duty travel for reimbursement.
Submit and follow-up on staff airport pass and airport driving permit.
Submit and follow-up on engineering vehicles airport pass.
Monitoring engineering/BC vehicle conditions.
Renew insurance and registration card of engineering/BC vehicles.
Submit and follow-up on spare parts airport gate pass with pass office and airport police.
Follow-up on staff admin requests such as salary certificate, annual tickets, Etc.
Coordinate with IO on appointing new staff and other HR related subjects.
Prepare monthly payroll.
Dispatch and review OCS mails.
Follow-up with Dnata on staff residence visa and other requirements.
Follow-up with IT helpdesk and ensure the serviceability of office equipment such as computers and printers.
Ensures that the office have sufficient stationaries/supplies.
Preparing payslip upon employee request.
Job Requirements
Completion of Secondary (12 years) education.
Good Knowledge of English.
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