Job Description
In this exciting role you will be responsible for Providing administration support for the smooth functioning on a daily basis, for the team. Handling of confidential and sensitive issues involving continual inter-departmental relations. Represents the team through correspondence, telephone and personal contact. Liaise with other departments for arranging the logistics of resources.
Your main responsibilities in this role include the following:
Duties and Responsibilities
Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorise and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
Research information and initiate assigned tasks accordingly.
Coordinate internal and external communications.
Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements
Relevant Vocational, Tertiary or Trade qualification Preferred
Bachelor’s Degree or equivalent
A tertiary HR/Administration qualification would be an advantage.
Previous Experience
Minimum 3 years relevant experience
Database administration experience.
Excellent written and verbal communication skills.
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.
Client focused and business aware.
Self-motivated and highly organised.
Strong interpersonal and team working skills.
High level of sensitivity and professionalism.
Self-starter, having the ability to work independently with minimal instructions.
Proven ability to work under pressure to defined timescales.
Proven problem-solving abilities.
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