Job Description
The Administrative Assistant will support the General Manager in all aspects of station administration
Duties and Responsibilities
Your main responsibilities in this role include the following:
Prioritize daily tasks and coordinating meetings/appointments and email inbox management
Follows-up on telephone messages and emails
Order all station supplies and monitors inventory
Coordinate and assist the Fun Committee activities
Maintain information databases including all master contact list and other resource material
Hosts guests and business partners and coordinate hotel and travel arrangements for out of town VIP·
Plans and organizes meetings/appointments/conferences; creates meeting agendas and records meeting minutes
Provide general administrative support such as handling the mail, screening and directing calls, managing calendars, making travel arrangements, creating/approving expense reports and other tasks
Provide support to leadership with the preparation of daily bank deposits for all cash generated at the airport by JetBlue
Ensure that all work and documentation meet the standards of JetBlue
Other duties as assigned.
Job Requirements
High School Diploma or General Education Development (GED) Diploma
Two (2)years of Airline Experience
One (1) year experience as an Administrative Assistant or Office Manager
Proficient with Microsoft Office suite
Strong attention to detail
Available for occasional overnight travel (10%)
Able to pass Airport Operations initial training
Valid travel documents with the ability to travel in and out of the United States
Strong interpersonal and listening skills
Complete fluency in written and spoken English
Must be able to adhere to JetBlue Uniform Policy Manual Standards
Able to travel and/or work variable hours, flexible shifts, including holidays and weekends
Experience using a mouse, computer, keyboard and basic word processing, email and office applications
Must be able to use handheld radios and microphones to communicate with operations and make all terminal announcements
Must be able to acquire and maintain a valid Security Identification Display Area (SIDA) Badge
Experience performing under pressure and within fixed time constraints
Depending upon location, may need to possess and maintain a valid Driver License and a driving record that meets JetBlue Airways’ insurance standards
Depending on location, may need to acquire and maintain a United States Customs Clearance
Excellent problem solving skills
Ability to maintain a positive, good mature attitude in a high pressure environment
Must be able to acquire and maintain Airport badge
Pass a ten (10) year background check and pre-employment drug test
Legally eligible to work in the country in which the position is located
Experience working with various forms of payment (cash, credit cards, travelers checks, etc.)
Excellent verbal and written communication skills
Excellent organizational and analytical skills
Knowledge of organizational dependencies and interdepartmental coordination and operational relationships
Knowledge of basic accounting terms
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