Job Description
In this role, you will provide a range of finance, administrative, logistical and organisational support to our VP Americas. You will deal with all aspects of office administration and daily tasks along with budgeting process for office inventory. You will represent the department in a professional manner as first line of communication with internal and externals stakeholders.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Acting as first point of contact for incoming queries and providing key liaison with the main external and internal stakeholders.
Recording, filtering and communicating all incoming and outgoing matters, taking follow-up action where appropriate.
Checking and monitoring the expense claims of station heads on monthly basis and ensure every stations request and expense are budgeted.
Provide administrative and finance related support to VP Americas and the regional office including answering phones, preparation of PowerPoint presentations, setting up and maintaining excel spreadsheets, management of databases, file management, diary management and finance co-ordination tasks.
Planning, organising and prioritise tasks in order to meet deadlines, independently managing the swift day-to-day operations of the office
Attending meetings where required to record minutes, manage administration, assist with reports.
Arrange Regional Conference, Meetings and Workshops.
Make travel arrangements in line with agreed guidelines and procedures as per Duty Travel Policy. Supervise and control the cost of Duty Travel to maintain a cost effective, well-panned business trips and adequate programs and trainings.
Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination – for example involvement in opening of new station and station’s start-up project in terms of Administration/Logistic, IT related, Finance, Legal matter, Contracts, Procurement process and Training.
Evaluate and reviewing all approval requests to ensure are in line with the policy.
Responding to queries and requests for information and assistance, interpreting and explaining procedures and policies pertaining to internal inquiries of management and staff.
Job Requirements
To be successful in this role, you will have a minimum of three years administrative experience in a similar role supporting senior management in an administrative and finance capacity.
You will have a strong finance co-ordination background
You will have high computer literacy and advanced skills in Microsoft office (Word, Excel, Access, PowerPoint and outlook).
You will be an exceptionally organised individual with advanced communication skills and the ability to interact confidently with stakeholders on all levels.
Ability to work under pressure in an ever-changing environment is essential to be successful in this role.
A bachelor’s degree is preferred but not essential.
Fluency in English (written and spoken) is essential for this role. You must also have the right to live and work in the US to be considered for this role.
Job Details
Company: Qatar Airways
Employment Type: Full-time
Job Location: New York, NY, United States
